It is a formal letter issued to the employee while leaving the organization and needs to be submitted to the future organization. It serves as the formal mode of conveying the information to the employee for accepting his resignation from his responsibilities and duties as mentioned in the contract of employment (duly signed by the employee). The letter caters as the written evidence for leaving the previous organization and is required to be submitted to the new employer before joining.
The letter has to be provided on the letterhead of the company duly signed by the authority after the employee has submitted a resignation letter to the employer.
The employees are provided with a relieving letter or service certificate promptly while he is leaving the organization and this procedure is administered by the Shops and Establishments Act.
Relieving Letter – Sample
The letter must be printed on the letterhead and duly signed by the concerned authority i.e. HR or Department Head.
Relieving letter sample is given below:
22nd October, 2018
Address Line 1
Address Line 2,
City, State, PIN
Subject: Relieving Letter
Dear Employee Name,
This is in reference to your resignation letter dated 22nd October, 2018 wherein you requested to be relieved from your services on 22nd October, 2018. We wish to inform you that your resignation has been accepted and you are being relieved from your duties as Manager with Company Name with effect from 22nd October, 2018.
We would also want to confirm that your full and final settlement would be cleared and credited in the next 35 days. We appreciate your contributions made to the organization and wish you all the best for your future endeavors.
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