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Customs Clearance | Company Vakil
Custom Clearance

Customs Departments are the government designated authority to put into practice the policies related to import and export, collect customs duties and facilitate movement of people, goods, and cargo into and out of the nation.

Area of Operations and Authority

Customs departments have offices at all seaports, airports and border gateways that are in essence the exit and entry points for people and cargo movements into and out of the nation.

Customs agencies are empowered to make arrests, confiscate goods and enjoy powers alike to that of police departments.

Customs and Trade Logistics

Every country yearly publishes its policy for Foreign Trade, which stipulates the conditions under which goods and services are suitable to be exported or imported. Customs departments implement the provisions of the policy under customs rules, policy and tariffs.

Imports in many countries may be allowed freely, or some category may be allowed with due licenses. Many items are also available as banned for import and not allowed entry into the nation.

All of the objects imported into the country have to be custom cleared. This applies to the items brought in as individual effects and also imported by trade and business establishments including governmental and defence agencies. essential stipulated duties would have to be paid before the goods are released by Customs.

Cargo imported into the country from any point of entrance is warehoused at Customs bonded area under customs jurisdiction pending it is released after clearance.

Imports and Customs Clearance

Freight Forwarders who coordinate the international transportation also offer customs clearance services to the clients. The activity is known as customs brokerage.

Customs clearance work involves training and submission of documentations required to facilitate export or imports into the country, representing client throughout customs examination, assessment, payment of duty and co taking delivery of cargo from customs following clearance along with documents.

Some of the documents involved in customs clearance are as follows:

  1. Exports Documentation: Purchase order from purchaser, Sales Invoice, Packing List, Shipping Bill, Bill of Lading or Airway Bill, Certificate of Origin and any other precise documentation as specified by the purchaser, or as required by financial institutions or LC terms or as per importing country policy.
  2. Imports Documentation: Purchase Order from purchaser, Sales Invoice of supplier, Bill of Entry, Bill of Lading or Airway bill, Packing List, Certificate of Origin, and any other explicit documentation required by the buyer, or financial institution or the importing country instruction.

Customs Agents arrange the document of Shipping Bills in the house for compliance while rests of the documents are obtained from the client. Preparing shipping bill involves Classification of cargo under precise classification that is a critical activity in the entire process.

Customs clearance agents are also known as Carrying and Forwarding agents. They are registered and licensed by the Customs to operate. Their role is limited to acting on behalf of and representative clients as third party agencies occupied in customs clearance.

Customs Agents are linked through EDI with customs in most of the nations and use documentation software to facilitate the entire process.

Custody of Custodian

On appearance of the vessel, the goods would remain in the custody of the Custodian until it clears the customs course. A custodian may be a person accepted by Principal Commissioner or Commissioner of Customs for this reason. Imported goods can be unloaded subject to the following setting:

  • A note to unload the goods must be mentioned on the manifest report.
  • Could be unloaded only at the accepted places in the customs port.
  • Under the management of the approved authorities.
  • Should be unloaded only throughout working hours.

Filing Bill of Entry

The importer of the goods must file a bill of entry (customs copy) electronically for the clearance of the goods, before or on influx of the goods. In the bill of entry, the duty and taxes to be paid is assessed by the importer himself and this is known as self- assessment.  The importer will self-assess the duty after bearing in mind the applicable rate of exchange and the rate of import duty. On approval of the Bill of Entry, the importer has to give the GST and duty which will be entered in the Indian Customs Electronic Date Interchange System (ICEDIS). Once it is entered in the ICEDIS, a bill of entry number will be generated.

The importer must then submit the bill of entry (customs copy), the duty-paid challan and other supporting documents to the port authorities for creation an order permitting clearance. After making an order permitting clearance, the port officer would produce duplicate bill of entry (importer’s copy)  and triplicate bill of entry (exchange control copy). Both the copies will be handed over to the certified person later.

Delivery of Goods

On presentation of the customs clearances to the port authorities, the importer can take the delivery of his goods. In case of cargo deposited in a warehouse, the importer will produce another bill of entry called the ex-bond bill of entry in order to clear the whole or part of the warehoused cargo.

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