How do i file – GSTR 1 Return ?

The 10th day of every month is the due date for filing GSTR 1 return. The GSTR 3B return is filed on or before 25th August while the GSTR 1 return needs to be presented by all business registered for GST on or before September 5th, 2017 for July 2017. Additionally, GSTR 1 for the August 2017 must be filed on 20th September 2017. Hence, two GSTR 1 returns are expected to be filed in September 2017 by all registered for GST on government GST Portal – .

  • GSTR 1 – September 5th for July 2017
  • GSTR 1 – September 20th for August 2017

We would discuss the procedure for filing GSTR 1 return along with the format.

Who should file GSTR 1 Return?

All GST registered taxpayers are expected to file GSTR 1 return. Only persons registered under Composition Scheme, Non-Resident and casual taxable persons are exempted from filing GSTR 1 return.

When is the due date for filing GSTR 1 Return?

GSTR 1 return should be filed on or before the 10th day of each month. While filling the GSTR 1 return, the taxpayer needs to give full information about all supplies made during the previous month. For instance, when the taxpayer is filing GSTR 1 returns in November, he will need to provide details about outward supplies in October.

The consequence for not filing GSTR 1 Return

If the GSTR 1 return is not filed on or before the due date, Rs.100 penalty will be charged per day up to a maximum amount of Rs.5000.

GSTR 1 Format

Various sections of the GSTR 1 format have been broken down to help prepare GSTR 1 return. Instead of manually preparing the GSTR 1 return, you can make the return automatically with the use of the GST software.

Taxable Supplies Made to Registered Persons

The first GSTR 1 table listed below requires you to provide the details of taxable supplies and UIN holders. A registered taxpayer is referred to as anyone with a GST registration while an UIN holder is an embassy and consulate with a unique GST ID.

Taxable Supplies Made to Registered Persons

Taxable Supplies Made to Registered Persons

In the above table, the following information needs to be provided for each invoice issued by GST to a person with GSTIN (i.e., B2B Transaction) during the previous month.

  1. The customers GSTIN or UIN
  2. Invoice Value
  3. Invoice Number
  4. Invoice Date
  5. GST Rate
  6. Taxable Value
  7. Amount of GST Cess Applicable
  8. Amount of CGST Applicable
  9. Amount of SGST Applicable
  10. Amount of IGST Applicable
  11. Place of Supply

You are required to also give the same information as the one above in the second table. The major difference is that the information would be linked to invoices related to reverse the charge. In a situation where the reverse charge is applicable, the customer would be responsible for GST payment.

In the third table, the details of all supply invoices processed through an e-commerce operator need to be provided. The customers GSTIN, as well as that of the e-commerce operator, should be made available coupled with the invoice number, date, value and other information as shown above. The e-commerce operator’s GSTIN needs to be provided rate wise and operator wise.

Taxable Inter-State Supplies to Unregistered Persons (Invoice Value >Rs.2.5 Lakhs)

Interstate supplies to unregistered persons

In the table above, details about taxable inter-State supplies with a value exceeding Rs.2.5 lakh must be made available. Therefore, information contained in this invoice will include those with value more than Rs.2.5 lakhs from B2C Transaction not registered under GST.

In this part, the information will be subdivided into normal supplies made by the taxpayer and those made through an e-commerce operator. The information below should be provided for both types:

  • Place of supply
  • Invoice date
  • Invoice number
  • Invoice value
  • Applicable GST rate
  • Tax value
  • Amount of Integrated Tax
  • GST Cess Amount

The field for inter-state supply is left out because it doesn’t attract CGST and SGST, only IGST tax needs to be submitted.

Zero Rated Supplies and Deemed Exports

GSTR-1 Zero rated supplies

In the above table, you need to provide information about zero-rated supplies and exports along with the customers GSTIN. Under GST, exported goods and services are termed as zero-rated supplies. For all zero-rated potential exports and supplies, you are required to provide the following information.

  1. Customers GSTIN
  2. Invoice date
  3. Invoice number
  4. Invoice value
  5. Bill of export number
  6. Bill of export date
  7. Unified tax rate
  8. Unified tax applicable
  9. Taxable amount

The information above must be filed under GSTR 1.

Taxable Supplies Made to Unregistered Persons

GSTR 1 Supplies to Unregistered Persons

This table requires that comprehensive information about all taxpayers supplies made to persons not having GST registration must be provided. For most businesses like restaurants, grocery stores, salons and other types of consumer-related businesses. This table is essential as most if not all sales fall within the above category.

From this table, you get information with the tax invoice value of fewer than Rs.2.5 lakhs. For invoice value higher than Rs.2.5 lakhs, you will be required to report it under taxable inter-State supplies.

7. An Intra-State Supplies

Intra-state supplies represent those carried out within the state. For departmental stores and restaurants, the supplies carried out during the business would be filed under intra-state supplies. For sales made within the taxpayer’s state, the following information must be provided.

  1. Tax Rate
  2. Total Taxable value
  3. CGST Amount
  4. SGST Amount
  5. GST Cess applicable

For instance, if food and beverages worth ten lakhs are sold by a restaurant in Tamil Nadu within a month, then the following information would be required for submission:

  • Tax Rate = 18%
  • Total Taxable value = Rs.10,00,000
  • CGST Amount = Rs.90,000
  • SGST Amount = Rs.90,000
  • GST Cess Amount applicable

Similarly, a grocery store which sells Rs.20 lakhs worth of goods to several customers in a month to attract multiple GST Rates, then they would submit the following information:

  • Tax Rate = 5%
    • Total Taxable value = Rs.10,00,000
    • CGST amount applicable = Rs.25,000
    • SGST amount applicable = Rs.25,000
    • GST Cess – Rs.0
  • Tax Rate = 12%
    • Total Taxable value = Rs.10,00,000
    • CGST amount applicable = Rs.60,000
    • SGST amount applicable = Rs.60,000
    • GST Cess – Rs.0

Supplies through E-Commerce Operators

Details of goods and services supplied through an e-commerce operator must be separately provided alongside the GSTIN rate wise. In the previous example about the grocery store sales, if the supplies were carried out in Tamil Nadu via Amazon and Flipkart, then one would need to provide the following information.

  • Supplies via Amazon (Amazon GSTIN)
    • Tax Rate = 5%
    • Total Value of Tax = Rs.10,00,000
    • SGST amount = Rs.25,000
    • CGST amount = Rs.25,000
    • GST Cess applicable – Rs.0
  • Supplies via Flipkart (Flipkart GSTIN)
    • Tax Rate = 12%
    • Total Value of Tax = Rs.10,00,000
    • SGST amount = Rs.60,000
    • CGST amount = Rs.60,000
    • GST Cess applicable – Rs.0

7. B Inter-State Supplies

Inter-state supplies are those transactions that occur outside the state. Any taxpayer engaged in inter-state supplies needs to be duly registered with GST irrespective of cumulative annual turnover. This section requires the taxpayer to submit information about supplies made outside the state in the preceding month.

For instance, if a Tamil Nadu based tool manufacturer supplied Karnataka and Maharashtra, then such manufacturer will provide the following information.

  • Supplies to Karnataka
    • Tax Rate = 5%
    • Total Value of Tax = Rs.10,00,000
    • ICGST amount = Rs.50,000
    • GST Cess applicable – Rs.0
  • Supplies to Maharashtra
    • Tax Rate = 12%
    • Total Value of Tax = Rs.10,00,000
    • ICGST amount = Rs.1,20,000
    • GST Cess applicable – Rs.0

Aside from the information provided above based on the state involved, the taxpayer needs to give details of supplies made via an e-commerce operator according to the operator’s GSTIN and GST rates.

Nil, Exempt and Non-GST Supplies

GSTR 1 - Nil and Exempt Supplies

Goods supplied in the previous month at 0% GST rate or other exclusions from GST must be provided in the section above. Below are the categories in which they are submitted:

  1. Inter-state deliveries made to registered persons
  2. Inter-state shipments made to unregistered persons
  3. Intra-state supplies made to registered persons
  4. Intra-state supplies made to unregistered persons

GST Invoice Format

How to Issue GST Invoice

Here is the GST invoice format you should employ when supplying goods. Note it should be prepared in triplicate:

  • The original copy meant to be kept by the RECIPIENT;
  • The duplicate copy meant for TRANSPORTER;
  • The triplicate copy kept for the SUPPLIER.

For the supply of services, the invoice will be prepared in duplicate:

  • The original copy meant to be kept by the RECIPIENT;
  • The duplicate copy meant for SUPPLIER;

After the invoice has been issued, you are to upload it electronically via the GST Common Portal in Form GSTR-1.

Time Limit for Issuing Invoice

All invoices should be issued within a stipulated period of thirty days from the supply date.

A sound knowledge of all these steps will help you effectively file your GSTR 1 tax return.